Clearline Admin takes over your invoices, COIs, lien waivers, and compliance docs — so you stay on the job and out of the office. Flat monthly fee. No contracts. Remote-first.
We handle your invoices, COIs, and lien waivers. You stay on the job. Flat monthly fee.
You got into this trade to build things — not to chase invoices and argue with GCs over lien waivers at 10pm.
01
Late Invoices
Work gets done and the invoice sits for a week — or never goes out. That's your money sitting in someone else's account.
02
Expired COIs
Your certificate lapses and a GC pulls you from a $40K job without warning. We would have caught it 60 days out.
03
Wrong Lien Waivers
Every GC has different forms. Every state has different rules. Sign the wrong one and you've waived your right to file a lien.
04
Chasing Payments
Nights and weekends chasing money for work you already did. That time belongs with your family — not your phone.
05
No Paper Trail
A dispute hits and you're digging through texts to prove what was agreed. Every job needs documentation from day one.
06
No Time to Breathe
You started this business for freedom. Instead you're trading job site stress for office stress every evening. That ends now.
What We Do
Every Document. Handled.
Three core services that cover everything a subcontractor needs — in any trade, in any state.
Service 01
01
Invoice Management & Payment Tracking
We generate your invoices, send them to the right contact, and follow up automatically until you get paid. Every overdue invoice gets a professional sequence of reminders — no awkward calls, no chasing.
We track every expiration date on your certificates, licenses, and bonds. Alerts go out at 60, 30, and 7 days before anything expires. You'll never get pulled from a job by surprise again.
COI MonitoringLicense TrackingBond Renewals60-30-7 AlertsDocument Storage
Compliance Board
General Liability COI
Expires Jul 14, 2025
ACTIVE
State Contractor License
Expires Apr 30, 2025 — 41 days
RENEW SOON
Workers Comp Certificate
Expires Mar 28, 2025 — 8 days
URGENT
Umbrella Policy
Expires Dec 1, 2025
ACTIVE
Service 03
03
Lien Waiver Routing & Filing
We collect, review, and route every lien waiver — conditional, unconditional, partial, and final. Right form, correct amounts, filed on time. Your lien rights stay protected on every job in every state.
These are the markets where we have the deepest knowledge of local GC networks, state lien law, and compliance requirements. But we work with subs in all 50 states — see below.
Dallas–Fort Worth
TEXAS
One of the fastest-growing markets in the country. Complex GC networks and strict Texas lien law — we know both inside out.
FRAMINGDRYWALLROOFINGPLUMBING
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Phoenix
ARIZONA
Year-round construction with strict AZ lien deadlines. One missed preliminary notice and your rights on that job are gone.
CONCRETEELECTRICALSTUCCOROOFING
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Nashville
TENNESSEE
Nashville's boom is relentless. More jobs means more paperwork and more chances for something to slip at the worst moment.
FRAMINGFLOORINGPAINTINGHVAC
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Atlanta
GEORGIA
29-county metro with complex payment chains. GA lien law is unforgiving — one wrong waiver and you lose your rights.
DRYWALLROOFINGPLUMBINGELECTRICAL
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Denver
COLORADO
Colorado's strict regulations and demanding commercial GCs make Denver one of the most compliance-intensive sub markets.
FRAMINGCONCRETEHVACROOFING
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Charlotte
NORTH CAROLINA
The metro spans NC and SC — two states' worth of lien law and compliance on the same jobs. We handle both sides.
FRAMINGDRYWALLELECTRICALPAINTING
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Not in one of these cities? No problem at all — we work with subcontractors in all 50 states. These are just our highest-volume markets. If you're a sub working under a GC anywhere in the US, we can help you.
One monthly fee covers everything. No hourly rates, no surprises, no nickel-and-diming.
Solo
$499/mo
For solo operators who need core admin off their plate fast.
Invoice creation & sending
Payment tracking & follow-up
COI expiry monitoring
Weekly summary report
Email support
Most Popular
Pro
$699/mo
The full back-office. Everything handled so you can focus on the work.
Everything in Solo
Lien waiver routing & filing
License renewal reminders
Client-facing status portal
Priority phone & text support
Monthly compliance review
Crew
$999/mo
For growing operations managing multiple GC relationships.
Everything in Pro
Up to 3 GC relationships
Subcontractor pay tracking
Job cost reporting
Dedicated account manager
Custom workflows
FAQ
Common Questions
No. Month-to-month only. If we're not saving you time and money, cancel with 30 days notice. No penalties, no hassle, no questions asked.
We set up a dedicated business email address for you. Your GCs and vendors send documents there. We process everything digitally and your full status view is visible from your phone 24/7. We've never needed to be in the same room as a client.
All 50 states. Lien laws vary state by state and we know the rules for each one. If your job crosses state lines, we handle both sides.
We're not attorneys and don't provide legal advice. What we do is administrative — the right state-compliant form, correct amounts, routed to the right people, filed on time. For complex disputes we'll always flag when you actually need legal counsel.
Any sub trade — drywall, framing, roofing, plumbing, electrical, HVAC, flooring, painting, concrete, insulation, and more. If you're a sub working under a GC, we can help.
Most clients are fully live within 72 hours of the first call. We handle the entire setup — you answer a few questions and hand over access to your existing documents. That's it.
Get Started
First Call Is Free. Let's Talk.
📞
Free 20-minute call
We listen and tell you honestly if we're the right fit. No pitch. No pressure. No obligation.
DFW is one of the most active construction markets in the US. We handle invoices, COIs, and Texas-compliant lien waivers for subs across the Metroplex — remotely, efficiently, flat fee.
Texas has some of the strictest preliminary notice requirements in the country. Miss the 15-day window and you forfeit your lien rights — period. We track every deadline on every job so you never lose what you've earned.
Year-round construction and a booming housing market. Arizona lien laws are strict and deadlines are short. One missed filing costs you your rights on that job.
When you're running multiple jobs simultaneously in a hot market, the chances of a COI lapsing or a waiver getting filed wrong multiply fast. We keep every job clean so your growth doesn't create new risk.
Nashville's construction boom is relentless. More work means more invoices, more COIs, more waivers — and more chances for something to fall through the cracks at the worst time.
Tennessee's 90-day lien window sounds generous until you're juggling 6 active jobs and one slips. We track every deadline across every job simultaneously so your busiest months don't become your most expensive mistakes.
Atlanta's massive 29-county metro means complex GC networks and payment chains. Georgia lien law is detailed and strict — one wrong waiver and your rights on that job are gone for good.
Working across Atlanta's sprawling metro means different counties, different GC networks, and the same unforgiving Georgia lien law applied everywhere. We handle compliance across every job regardless of which county it's in.
Colorado's detailed construction regulations and high COI demands from commercial GCs make Denver one of the most compliance-intensive sub markets in the country.
Denver's commercial market has some of the most demanding GCs in the Mountain West. They verify COIs before every phase and pull subs who can't keep up. We make sure you always can.
One of the Southeast's fastest-growing cities. The metro spans NC and SC — meaning two states' worth of lien law and compliance requirements on the same jobs. We handle both sides.
Most Charlotte subs work both sides of the NC/SC line without thinking twice — until a filing deadline gets missed because the rules are different 10 miles south. We track both states simultaneously.